Hellenic Philotelic Society

SPECIAL REGULATIONS
OLYMPHILEX 2004
WORLD OLYMPIC AND SPORTS STAMP EXHIBITION

Article 1. Organization, Venue and Date

1.1 OLYMPHILEX 2004 World Olympic and Sports Stamp Exhibition, Coins and Memorabilia (hereinafter referred as OLYMPHILEX 2004), is celebrating the 108th anniversary of the revival of the modern Olympic Games in Athens held on 1896 and will be held concurrently with the Olympic Games 2004 in Athens.

1.2 The Hellenic Post together with the Hellenic Philotelic Federation and the support of the Hellenic Union of Olympic and Sports Philately and Documents (hereinafter referred as the Organizing Committee") organizes OLYMPHILEX 2004, under the patronage of the International Olympic Committee (IOC) and the International Federation of Olympic Philately (FIPO) and the auspices of the International Philatelic Federation (FIP).

1.3. OLYMPHILEX 2004 will be held at the European Exhibition and Promotion Center (EKEP), from the 12th until the 22nd August 2004.

Article 2. FIP Relationship and Regulations

2.1. OLYMPHILEX 2004 is a specialized world philatelic exhibition devoted to Olympic and Sports philately. It was granted auspices by the FIP at the Congress in Seoul in August 2002.

2.2 OLYMPHILEX 2004 will be governed by the following regulations:
- General Regulations of the F.I.P. for Exhibitions (GREX)
- General Regulations of the F.I.P. for the Evaluation of the Competitive Exhibits at F.I.P Exhibitions (GREV)
- Special Regulations of the F.I.P for the Evaluation of Competitive Exhibits at F.I.P. Exhibitions (SREVs) applicable to Individual classes
- Special Regulations for One-Frame exhibits
- Special Regulations for Open Class
- Special Regulations for OLYMPHILEX 2004 (IREX).

Article 3. Conditions of Participation

3.1 The basic regulations applicable to the participation of exhibitors are delineated in GREX, Articles 9 through 18. Participation is open to all individuals who are members of societies affiliated with member federations of FIP or members of FIPO.

3.2 Adult entries in the Competitive classes must have been previously awarded at least a vermeil medal at the national or recognized equivalent-level exhibition. Entries in the youth groups must have been previously awarded at least a silver-bronze medal at a national or recognized equivalent-level exhibition. There is no medal-level requirement for entries in the philatelic literature class.

3.3 Adult entries in the Promotion classes must have been previously awarded at least a silver medal at a national or recognized equivalent-level exhibition. Youth group entries must have been previously awarded at least a bronze medal in a national or recognized equivalent-level exhibition.

3.4 Each exhibitor may submit a maximum of two entries. In the case of family members, a maximum of four entries is allowed. The exhibitor must have owned the exhibit a minimum of two years prior to the exhibition. These limitations do not apply to entries in the Philatelic Literature class.

3.5 An exhibitor may enter under a pseudonym, however, the Organizing Committee and the Jury Presidium must be notified of the exhibitor's true name and address.

Article 4. Exhibition Classes

4.1 Exhibition classes are in accordance with the basic provisions of GREX, Article 4.

4.2 The following classes will be offered at OLYMPHILEX 2004
A. Non-Competitive classes (by invitation only)
    (1) Court of Honor
    (2) Jury
    (3) Other
B. Competitive Classes
    (1) The Olympic Games (includes Summer and/or Winter Olympic Games)
    (2) Sports
    (3) International Sports Events, World Championships and World Cups, Continental and Regional Games, etc.
    (4) History of the Olympic Movement, the IOC, the NOCs, Olympic anniversaries and special events (sessions, congresses, etc.)
    (5) Youth Groups covering the same subjects as in Competitive Classes (1)-(4)
        Age should be as of January 1st 2004
        a. Age 13-15
        b. Age 16-18
        c. Age 19-21
    (6) Philatelic Literature in printed form only, covering the same subjects as in Competitive classes B1-4
        a. Books and Studies (published on or after January 1st 1999)
        b. Philatelic Journals and periodicals (most recent volume or Year set)
        c. Catalogues (published on or after January 1st, 1999)
C. Promotion Classes
    (1) The Olympic Games (includes Summer and/or Winter Olympic Games)
    (2) Sports
    (3) International Sports Events, World Championships and World Cups, Continental and Regional Games, etc.
    (4) History of the Olympic Movement, the IOC, the NOCs, Olympic anniversaries and special events (sessions, congresses, etc.)
    (5) Youth Groups, covering the same subjects as in Competitive Classes B1-4.
        Age shall be as of January 1st 2004
        a. Age 13-15
        b. Age 16-18
        c. Age 19-21
D. One Frame exhibits Class
E. Open Class

Article 5. Awards

5.1 One gold one silver and one bronze "Champions" medals will be provided for the best exhibits that have won a gold medal in the Competitive Classes.

5.2 Special Awards will be provided for: the best youth exhibit in the Competitive Classes (the Heinrich Mannhart Prize);the best exhibit in the Promotion Classes; the best Youth exhibit in the Promotion Classes; and the most original exhibit (the Theodore Champion Prize).

5.3 Entries in the Competitive Classes shall receive medals in accordance with GREX.

5.4 Entries in the Promotion Classes shall receive commemorative medals, together with diplomas designated in accordance with the level at which each exhibit was evaluated. The extent to which a vermeil or higher evaluation in the promotion classes (silver-bronze or higher for youth) is considered qualifying under GREX, Article 9.3, for participation in subsequent FIP world exhibitions is a matter for determination by the exhibitor's national Federation.

5.5 Non-competitive exhibitors shall receive commemorative medals or other significant recognition from the Organizing Committee.

Article 6. Size and Allocation of Frames

6.1 The display dimensions of the frames of OLYMPHILEX 2004 are 100x120cm. Each frame has a capacity of 16 pages (4 rows of 4 DIN A-4 pages). Overlapping can accommodate pages exceeding 23 cm in width. Use of pages exceeding the indicated standard will require the approval of the Organizing Committee.

6.2 In the Competitive Classes, five (5) or eight (8) frames will be assigned to each adult exhibit as per GREX. In the Promotion Classes, five (5) frames will be assigned to each adult exhibit. In the Open Class minimum three (3) frames and maximum five (5) frames will be assigned to each adult exhibit.

6.3 Frames will be allocated in the youth groups, both Competitive and Promotion, as follows:
    a. Up to age 15, minimum two frames, maximum four
    b. Age 16-18, minimum three frames, maximum five
    c. Age 19-21, minimum four frames, maximum five

Article 7. Application and Acceptance

7.1 Exhibitors must complete a separate application for each entry. Applications must be submitted through the applicable national commissioners or representatives, as designed by the exhibitor's national Federations, to reach the Organizing Committee no later than 20 May 2004. Applications must include a brief description of the exhibit and a draft of the introduction statement plan, in one of the FIP official languages (English, French, German, Russian or Spanish).

7.2 The Organizing Committee will send notification to applicants of acceptance or non-acceptance by 10 June 2004, at the latest, and will indicate the number of frames allocated to accept entries. The Organizing Committee decides whether an application is to be accepted or declined; no reasons need to be given for declining an application. (GREX, Article 11.1)

7.3 On receipt of the notification of acceptance, exhibitors should submit any charges to the information, which they provided with the initial application. This material must be submitted to reach the Organizing Committee no later than 15 June 2004. .

7.4 Each entry will be listed in the Exhibition Catalogue under the exhibit title, and with the brief description, as given by the exhibitor in the initial application form and any subsequent amendments.

7.5 The Organizing Committee retains the right not to exhibit entries that do not meet the provisions of these Regulations, or contain material of a commercial, political or propaganda nature injurious to international cooperation and harmony. Determinations for the latter cause shall be the sole responsibility of the Organizing Committee and the FIP and FIPO Consultants.

Article 8. Participation Fees

8.1 Participation in all Classes is free of charge. National Federations may have individual Commissioner fees to cover their expenses of administration, handling and transport.

Article 9. Judging

9.1 The Jury for OLYMPHILEX 2004 will be appointed and accomplish its work in compliance with GREX, Articles 31 to 47. The official working schedule for the jury will not exceed a period of five consecutive exhibition days.

9.2 Entries will be evaluated in accordance with the SREV appropriate to each given exhibit: thematic, postal history, traditional, maximaphily, aerophilately and the experimental classes One Frame exhibit class and Open class (e.g, an exhibit relating to aerophilately of the Olympic Games would be evaluated using the criteria of SREV for aerophilately), as modified where appropriate by joint guidance of the FIP and FIPO Consultants.

9.3 All decisions of the Jury will be final and no objections will be considered.

Article 10. Handling of Exhibits

10.1 Exhibits (other than Philatelic Literature class) sent by post, airfreight or other means of dispatch must not arrive any earlier than 2nd August and no later than 10 August 2004. Exhibits, which are delivered, personally by exhibitors, commissioners or other representatives must arrive no earlier than 10th August and no later than 11th August 2004.

10.2 Each exhibit sheet must be housed in transparent page protectors, with the sequence number for mounting clearly indicated on the back of each sheet.

10.3 Entries in the Philatelic Literature Class must be sent in duplicate, and must reach the Organizing Committee no later than 31st July 2004. These entries will not be returned (SREV for Philatelic Literature).

10.4 The Organizing Committee will acknowledge receipt of each entry. The Organizing Committee will mount and dismount the exhibits. Facilities and assistance will be provided to exhibitors, Commissioners or other representatives to mount and dismount collections which they have personally brought.

10.5 Exhibits shall be returned by the same manner of transportation in which they arrived, unless specific written instructions are provided to the contrary and agreed upon in advance by the Organizing Committee. The hand carried exhibits, may be picked up on the 22nd August afternoon and the next day between 9:00 am to 13:00 pm. .

10.6 The exhibitor will pay the cost of delivering the exhibit. Exhibits shall be returned at the expense of the Organizing Committee, in accordance with GREX, Article 51. Commissioners who deliver their entries by commercial or other means will not be subject to additional charges (e.g., customs, clearance) for entry or return.

10.7 Requests for return or removal of exhibits during the period of the exhibition will not be honored.

Article 11. Customs

11.1 Details of the appropriate customs procedures shall be provided on time together with any applicable document or labels. The Organizing Committee will endeavour to minimize to the maximum extent possible the formalities for receipt and return of the exhibits.

Article 12. Security Measures

12.1 The Organizing Committee shall provide security at the exhibition as approved by FIP.

12.2 The Organizing Committee shall not be responsible or assume any liability for the exhibits, including, without limitation, any and all loss or damage which may occur while in transit to and from the exhibition and while on display at the exhibition.

Article 13. Modifications to the Regulations

13.1 The Organizing Committee reserves the right to make changes in these Regulations in consultation with the FIP and FIPO Consultants.

13.2 The Organizing Committee further reserves the right to solve any problem arising that are not covered by FIP Regulations or by the present Special Regulations.

Article 14. Acceptance of the Regulations

14.1 By signing the application form, the exhibitor accepts the provisions of these Special Regulations. In the event of discrepancies in different translations of these Regulations, the English language version shall prevail.

Article 15. Legal Jurisdiction

15.1 Jurisdiction for any legal cases arising with respect to OLYMPHILEX 2004 is the one of Athens.

Article 16. Addresses

16.1 Communications with the Organizing Committee should be addressed to:

OLYMPHILEX 2004
P.O.B 3370
60, Stadiou Street
GR-102 10 Athens
GREECE
Tel:(0030) 210 3353 521, (0030) 210 3353 528
Fax: (0030) 210 3353 531
E-mail: olymphi1@otenet.gr and olymphi2@otenet.gr

16.2 Communication with FIP Consultant should be addressed to:

Mr. Fernardo Aranaz del Rio
Almansa 58 1? E
E-2809 Madrid
SPAIN
Tel: (0034) 91 5979 574
Fax: (0034) 91 5979 765
E-mail: faranaz@mfom.es

16.3 Communications with the FIPO Consultant should be addressed to:

Mr. Maurizio Tecardi
Via dell' Alpinismo 24
I-00194 Roma
ITALY
Tel: (0039) 06 3292 861
Fax: (0039 06 3236 003
E-mail:mtecardi@inwind.it

SPECIAL REGULATIONS AND GUIDELINES
FOR THE EVALUATION OF ONE FRAME EXHIBITS
AT FIP EXHIBITIONS

Part One
SPECIAL REGULATIONS

Introduction

The purpose and concept of One Frame Exhibits are to encourage new exhibitors and to provide established exhibitors with the opportunity to prepare exhibits on subjects or themes that cannot be treated well in more than one frame.
One Frame Exhibits and their elements may come from any of the FIP competitive classes.

Article 1: Competitive Exhibitions

In accordance with Article 1.4 of the FIP GREV, these Special Regulations have been developed to supplement the principles of GREV, Article 3, with particular regard to One Frame Exhibits.

Article 2: Competitive Exhibits

One Frame Exhibits contain philatelic/postal material pertinent to any one of the FIP approved classes. One Frame Exhibits are narrow in scope but the depth of treatment and importance should be as complete as possible. Exhibits in this class should not simply be a single frame extracted from a multiple frame exhibit but should be based on a subject that is best treated in one frame.
Exhibits are also welcome from novice exhibitors who are developing a subject which is capable of expanding to more than one frame in the near future.

Article 3: Principles of Exhibit Composition

The principles defined in the Special Regulations of the FIP competitive classes for Traditional Philately, Postal History, Postal Stationery, Thematic Philately, Aerophilately, Astrophilately, Maximaphily, Revenues and Youth class (but only in age group C) are also valid for One Frame Exhibits.
Emphasis is placed upon knowledge, presentation and development - the exhibit should hold visitors/ attention from the first to the last page and be informative, as well as educational.
One Frame Exhibits are a chance for both beginners and advanced exhibitors.
The concept or plan of the exhibit should be clearly explained on an introductory page (GREV, Article 3.3).

Article 4: Criteria for Evaluation

In accordance with Article 4 of the GREV, the following criteria are used:
- Treatment and Philatelic Importance
- Philatelic Knowledge, Personal Study and Research
- Condition and Rarity of material exhibited
- Presentation
In accordance with Article 4.3 of the GREV, for One Frame Exhibits it is essential that a One Frame exhibit present a sharply defined, easy to follow subject/theme where each philatelic piece is necessary for the development, with a title reflecting in the best possible way the content of the exhibit.

Article 5: Judging of Exhibits

One Frame Exhibits will be judged by accredited jurors in their respective fields and in accordance with Section V, Articles 31-47 of the GREX and Article 5 of the GREV.
One Frame Exhibits will be evaluated by allocating points for each of the following criteria:

5.1 TRADITIONAL PHILATELY CLASSES
1. Treatment and Importance ... 30 points
2. Philatelic Knowledge, Personal Study and Research ... 35 points
3. Condition and Rarity ... 30 points
(Difficulty of acquisition is also considered)
4. Presentation ... 5 points
Total ... 100 points

5.2 THEMATIC PHILATELY CLASS
1. Treatment and Development ... 35 points
Includes:
- Title and Plan
- Development of the Theme
- Creativity and Innovation
2. Knowledge, Personal Study and Research ... 30 points
Includes:
- Philatelic and Thematic Knowledge and Research
3. Condition and Rarity ... 30 points
(Difficulty of acquisition is also considered)
4. Presentation ... 5 points
Total ... 100 points

5.3 Awards are based on the total of the assessments under the above headings 5.1 or 5.2 Medal levels, recognized in the form of Certificates, will be awarded as follows:
GOLD (90 to 100 points) for at least 90 points attained
SILVER (70 to 89 points) for at least 70 points attained
BRONZE (50 to 69 points) for at least 50 points attained
If less than 50 points are attained, Certificates of Participation will be given to the new exhibitors.
One Frame exhibits are eligible for a Special Prize for the best exhibit in the class, as well as for Felicitations.

5.4 Qualification for acceptance of One Frame Exhibit entries at FIP Exhibitions:
The minimum qualification level is 75 points or the equivalent attained at a National Exhibition, in accordance with the National Federation's qualifying point system.
The number of One Frame exhibits should be limited to approximately 5% of accepted multi-frame exhibits.

5.5 Qualifying number of exhibits for National Commissioners:
With respect to the number of exhibits required by a National Commissioner to qualify for the privileges set forth in Article 28 of the GREX, three One Frame exhibits shall be considered the equivalent of one qualifying multi-frame exhibit.

Article 6: Concluding Provisions

6.1 In the event of any discrepancies arising from the translation, the English text shall prevail.

6.2 These Special Regulations for Evaluation of One Frame Exhibits as an experimental class at FIP Exhibitions have been discussed and approved at the FIP Board of Directors/ Meeting in Mulhouse, France, on June 8, 2003.

Part Two
GUIDELINES FOR ONE FRAME EXHIBITS

1. Introduction

1.1 These Guidelines are intended to assist jurors and exhibitors and give practical advice on how to apply the SREV for One Frame Exhibits.

1.2 The SREV for One Frame Exhibits is the main framework of general principles determining what the one frame exhibit contains, what it should encompass, and how it should be developed and presented.

1.3 These Guidelines do not answer every question an exhibitor or a juror may raise.
Each exhibit will have to be evaluated on its own merits.

2. Scope of One Frame Exhibits

2.1 One frame exhibits may develop any aspect of the particular FIP competitive class, and narrate a complete story of either an issue, country, era, reign, geographic location, theme, or other specific subject, following a clearly explained concept or plan.

2.2 One frame exhibits develop and present a narrow subject/theme and should be complete in themselves, e.g. treating the uses of one value in a definitive series of stamps, or focusing on a very narrow theme, highlighting new discoveries and/or new approaches.

3 Judging Criteria

3.1 Treatment and Importance

Relative philatelic significance is not considered as important as a new approach to a particular subject/theme. When evaluating the treatment and philatelic importance of the exhibits, jurors will look at the general development of the subject/theme, the completeness of the material shown in relation to the scope of the exhibit, the correctness of treatment and the importance of items used in the exhibit.
A One Frame exhibit, which is only an excerpt from a larger exhibit, should be penalized accordingly.

3.2 Philatelic and Related Knowledge, Personal Study and Research

Philatelic and related knowledge is demonstrated by the items chosen for the exhibit and their related text. Personal study is demonstrated by the proper analysis of the items. Additional points will be allocated for exhibits that demonstrate significant research (presentation of new facts related to the chosen subject/theme).
The material should be correctly identified and the information presented must be correct.

3.3 Condition and Rarity

Rarity is directly related to the shown philatelic items and to the relative scarcity of this material. The material goes beyond that which is easily available for the subject/theme. The highest possible level of quality that exists for this material should be presented. Difficulty of acquisition should also be taken into consideration.
Whenever possible, covers and other objects carrying postage stamps should show the stamps in good, acceptable condition, with legible postal markings on the covers.

3.4 Presentation

Presentation should complement the treatment of the exhibit by its general layout, clarity and ease of understanding, and the attraction of the exhibit to jurors and visitors alike.

Updated July 28, 2003

SPECIAL REGULATIONS
FOR THE EVALUATION OF OPEN CLASS EXHIBITS

Article 1: Competitive Exhibitions

In accordance with Article 1.4 of the General Regulations of the Evaluation of Competitive Exhibits at FIP Exhibitions (GREV), these Special Regulations have been developed to apply to the Open Class exhibits.

Article 2: Competitive Exhibits

An Open Class exhibit develops a subject according to the choice of the collector, giving him total freedom to arrange it with the only limits of:

2.1 The Philatelic Material will cover 50% approximately of the extent of the exhibits.

2.2 The non-philatelic material will be no thicker than mm to fit into the standard exhibition frames.

Article 3: Judging of Exhibits

3.1 Open Class exhibits will be judge by suitable jurors appointed by the Presidium of the Exhibition Jury.

3.2 The following criteria will be considered to reach a more objective evaluation.
Title, Idea and Creativity ... 20
Treatment ... 40
    Plan and Development (20)
    Research and Knowledge of the Subject (20)
Material ... 25
    Condition and Rarity (15)
    Intelligent Use and Variety of the non-Philatelic Material (10)
Presentation ... 15
Total ... 100

Article 4: Awards

The relevant result of the evaluation will be the number of the points reached. The Organizers will award Certificates of: Certificates of: Excellent-Very Good-Good-Fair plus a Commemorative Medal.